Virginia Service Coordination

**Hanover TLP ITN FAQs**

 

EBA is proud to partner with Virginia DJJ in providing quality, coordinated and effective community-based services to youth throughout Central and Northern Virginia.

Background:

For the past several years, Virginia’s Department of Juvenile Justice has been undergoing a transformation intended to align practices with research and evidence-informed approaches that have been proven effective in reducing recidivism rates of juvenile offenders.  To achieve their vision of delivering a more effective and efficient approach to juvenile justice, DJJ has committed to three core principles, as well as a strategy to sustain and maintain the Transformation’s progress:

  1. Safely reduce the use of state operated JCCs by reforming probation practices, utilizing data and research to modify length of stay policies and developing successful alternative placements.
  2. Effectively reform supervision; expand, improve and strengthen services and supports provided to youth in DJJ custody both during their commitment and upon their return home.
  3. Efficiently replace the large, outdated correction centers with statewide continuum of evidence-based services, alternative placements and new smaller therapeutic correctional settings.
  4. Sustain DJJ Transformation by maintaining safe, healthy, inclusive workplaces; continuing to recruit, retain and develop a team of highly skilled and motivated staff, and aligning our procedures, policies and resources to support the team in meeting the needs of the Transformation.

EBA’s Role in Virginia:

In October 2016, Virginia DJJ selected Evidence-Based Associates (EBA) and AMI Kids (AMI) to serve as the two Regional Service Coordinators responsible for developing a comprehensive continuum of evidence-based programs and services to effectively meet the needs of justice system involved youth. EBA oversees the service continuum in Central, and Northern regions of the Commonwealth; AMI serves the Western, Southern and Eastern regions. Service delivery under this new coordinated system of care began in January 2017 to ensure that an effective array of interventions is available for all juvenile justice-involved youth in the Commonwealth regardless of where they live.

EBA's Commitment to Virginia DJJ Transformation

Evidence-Based Associates (EBA) is a committed partner as one of two agencies selected to serve as Regional Service Coordinators for establishing and maintaining the statewide continuum of locally provided evidence-based services.  In collaboration with DJJ leadership, EBA is building a continuum of effective services, programs, and treatment needed to divert youth from further involvement in the juvenile justice system.

Dr. Dan Edwards, EBA President said, “EBA was established in order to help child-serving public systems transform in order to deliver services that are more evidence-based, more family-friendly, and more effective. We’ve created a wide range of innovative tools, resources, and programs to partner with private service providers and public agencies like VA DJJ to accomplish their transformation goals.”

VA Provider Directory Interactive Map

The online map-based DSP directory to help PO's and other DJJ staff see a visual representation of the services available across EBA regions. The directory is regularly updated as new providers are added or when coverage areas change. The interactive map shows the geographic service areas of a given provider and has a search feature to help PO's identify a specific service available in a specific CSU. Recent enhancements provide additional searches to locate services based on language needs.

 

EBA Service Names and Definitions - Updated for FY22

The service names are a detailed list of services available and contracted by EBA.

Guidance and Position Statements

Relapse Prevention Safety Plan Documents

 

Logic Models

A logic model framework provides a visual summary that shows the relationship between the program's resources, activities, outputs, and outcomes. Logic models have become a critical feature of program planning and evaluation. The logic model tool highlights the program’s underlying theory, the service activities, and the organizational structure for accomplishing program outcomes.

Logic Models for Community Based Services

Logic Models for Residential Programs are available upon request

CSU/CAP Related Documents

Referral Form - **NEW for FY24**

Contact Form (used for Direct Care Placements)

The contact form may be needed for all placements at residential programs to support streamlined communication from the provider.

GPS Referrals Guidelines Updated May 2021

The GPS Referrals Guidelines is requested by the assigned DJJ staff and will serve as a reporting guideline for the GPS Service Provider.  This includes restrictions and allowances for the youth (e.g., times, locations, curfews, etc.) and requested reporting procedures for alerts needed by the Provider, if a violation occurs.

Consent to Release Information 

The release of Information was released in January 2020. Review the requirements and reminders ROI 2022

Stakeholder Feedback - use this to give EBA real time feedback

EBA is honored to work with a variety of Direct Service Providers (DSP) across the state to serve court-involved youth.  Below you will find forms and resources to support your work and ensure alignment with DJJ needs; please reach out if you have questions or need additional supports.  

DSP Forms

Billing Activity Related Documents

Ongoing Provider Documents

Provider Support Calls

The Fourth Friday of every month, from 10-11am join us on every fourth Friday of every month to stay current with EBA news.

First Friday Monthly Report Format 2023

Prior Provider Support Presentations

Potential Providers

All providers interested in sub-contracting with EBA to deliver services to youth must demonstrate an understanding of the DJJ mission, services, requirements and the agency's philosophy, methodology, and treatment approach to providing services and placement. Click HERE to read DJJ's Program Readiness Assessment.

 

 

In the fall of 2016, AMIkids and EBA issued a joint Request for Qualifications (RFQ) from which the initial group of direct service providers was selected. Click HERE for a copy of the original RFQ.
EBA continues to identify providers with the goal of expanding access to high quality, evidence-based services delivered throughout the Commonwealth. Given the maturity of the RSC program, EBA will only explore providers that satisfy an identified unmet or under-served region/population for residential or community-based services.
EBA currently needs providers qualified to provide the following services:

  • Assessments/Evaluations (i.e. Psychological, Psych-Sexual Evaluations)
  • Clinical services in languages other than English
  • Trauma-Focused Cognitive Behavioral Therapy (TF-CBT)
  • Vocational Programs and Workforce Development
  • Clinical or evidence-based services in rural or under-served areas (i.e. Green, Westmoreland, Wise, Tazewell, Scott, etc.)
  • Clinical Groups (i.e. Thinking for a Change, Aggression Replacement Training (ART))

 

Beginning April 1, 2017, any service provider interested in sub-contracting may apply to EBA by completing the Enrollment Process and submitting the required items for review to Kara Brooks, VA Project Director kbrooks@ebanetwork.com

Expedited DSP Enrollment Process

 

Communiques

COVID-19 EBA Guidance to Providers:

For DJJ:

    • EBA Stakeholder Feedback System (link)
    • RSC referral form Mar 2021 & Reminders (link)
    • Service Extension Reminders (link)
    • Service Authorization Ending (link)
    • YASI Reminders (link)
    • What’s a good MST referral? (link)
    • Provider Directory includes language information (link)
    • (first) Provider Directory announcement (link)

For Providers:

    • Service Extension Reminders (link)
    • Notification Form (link)
    • New Incident Report for Direct Care Youth (link)
    • Confidentiality Requirements (link)
    • Development of Logic Models (link)
    • Payment Schedule (link)

Both:

    • Maintaining Confidential Information (link)
    • Welcome Central Region RSC (link)
    • Welcome Northern Region RSC (link)
    • Welcome Western Region RSC (link)
    • Quality Assurance Plan (link)
    • EPISCenter MST/FFT (link)
    • Director Block’s TEDx (link)
    • Beaumont Closing (link)

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Press Room

Evidence-Based Associates is a leader in driving the adoption of evidence-based programs by providing oversight, technical support and management of Juvenile Justice and Child Welfare services and programs. In today’s ever-changing landscape and information access, EBA strives to connect providers and referral sources with quality resources. As we continue to engage gold-standard evidence-based program partners and develop a continuous quality improvement and trauma-informed mindset for all stakeholders connected to the VA RSC Model, the following resources and links support the work being done on behalf of the youth and families encompassed by the transformation initiative.

Evidence Based Program Registries/ Clearinghouses

Evidence-Based registries are a great tool resource for funders and providers. The following provide nationwide and Virginia specific registries that outline evidence-based interventions, research, and model programs.

Blueprints for Healthy Youth Development

The Blueprints for Healthy Youth Development mission is to promote interventions that work. We do this by providing a comprehensive, trusted registry of evidence-based interventions (programs, practices and policies) that are effective in reducing antisocial behavior and promoting a healthy course of youth development and adult maturity. We also advocate for evidence-based interventions locally and nationally and produce publications on the importance of adopting high-scientific standards when evaluating what works in social and crime prevention interventions.
At Blueprints, we identify, recommend, and disseminate programs for youth, families and communities that, based on scientific evaluations, have strong evidence of effectiveness. Those programs are rated as either Promising, Model or Model Plus. When searching our registry of programs, each result will indicate the program rating. https://www.blueprintsprograms.org/

Administration for Children and Families (ACF)

The Title IV- E Prevention Services Clearinghouse was established by the Administration for Children and Families (ACF) within the U.S. Department of Health and Human Services (HHS) to conduct an objective and transparent review of research on programs and services intended to provide enhanced support to children and families and prevent foster care placements.
The Prevention Services Clearinghouse, developed in accordance with the Family First Prevention Services Act (FFPSA) as codified in Title IV-E of the Social Security Act, rates programs and services as well-supported, supported, promising, or does not currently meet criteria. https://preventionservices.abtsites.com/

California Evidence-Based Clearinghouse for Child Welfare

The mission of the California Evidence-Based Clearinghouse for Child Welfare (CEBC) is to advance the effective implementation of evidence-based practices for children and families involved with the child welfare system.
The CEBC helps to identify and disseminate information regarding evidence-based practices relevant to child welfare. Evidence-based practices are those that have empirical research supporting their efficacy. The CEBC Program Registry provides information on both evidence-based and non-evidence-based child welfare related practices to statewide agencies, counties, public and private organizations, and individuals. This information is provided in simple straightforward formats reducing the user's need to conduct literature searches, review extensive literature, or understand and critique research methodology. https://www.cebc4cw.org/

Collection of Evidence-based Practices for Children and Adolescents with Mental Health Treatment Needs - 7th Edition

The Collection of Evidence-Based Practices for Children and Adolescents with Mental Health Treatment Needs. This update is designed to be a quick reference guide to evidence-based practices—interventions that have been proven, through scientific testing, to be effective. The 7th Edition is designed to provide a brief overview of evidence-based treatments and interventions for children and adolescent mental health disorders. It is intended as an educational tool to help inform non-clinicians about treatment options, and it should not be used as a substitute for consultation with a qualified mental health professional. http://vcoy.virginia.gov/collection.asp

Model Plus Programs in Virginia

Trauma Informed Resources:

National Child Traumatic Stress Network (NCTSN)

The NCTSN was created to raise the standard of care and increase access to services for children and families who experience or witness traumatic events. NCTSN.org is a resource for the public, professionals, and others who care about children and are concerned about child traumatic stress. The website includes many resources about trauma, assessments, clinical treatment, policies and trauma informed care systems. https://www.nctsn.org/

SAMHSA’s Concept of Trauma and Guidance for a Trauma-Informed Approach.

This manual introduces a concept of trauma and offers a framework for becoming a trauma-informed organization, system, or service sector. The manual provides a definition of trauma and a trauma-informed approach, and offers 6 key principles and 10 implementation domains. https://store.samhsa.gov/system/files/sma14-4884.pdf

Other:

Rewriting the Playbook for Reducing Juvenile Delinquency

There is a growing body of evidence that identifies effective interventions that get young people back on track. These developmentally appropriate strategies support justice-involved youth while also reducing juvenile delinquency. As the Casey Foundation explained in its report on transforming juvenile probation, lessons from this research are helping juvenile justice reformers and other stakeholders use state-of-the-art thinking to design interventions that promote personal growth, positive behavior change and long-term success for young people. Rewriting the Playbook